NYC Portfolios TrackerEvery city agency, checked for every building you manage.
Violations, tickets, permits and deadlines for your whole portfolio in one view, so you don’t have to check a dozen City websites.
- 24 public City datasets
- All five boroughs
- Official City pay and contest links
- No government-portal passwords
Example data for illustration only.
One account instead of a dozen agency websites
Every record that can cost you money or a failed inspection, building by building, in one place.
Building lookup
Open HPD violations by class, HPD complaints, DOB and ECB violations, DOB complaints, OATH and Sanitation tickets, FDNY, DOF balances and the last year of 311 requests for any address, with links to pay or contest on official City sites.
Portfolio & Section 8 tracker
Save your buildings and see every open item across the portfolio, Class C first, so nothing turns into a failed HQS inspection, an abatement or a default judgment.
DOB jobs & permits
Filings, permits and expirations from DOB NOW and BIS for each building, stop work orders, and job numbers you track on your dashboard.
Compliance deadlines
HPD registration status and renewal dates, the December bedbug report, DOF RPIE filings and DHCR rent registration, with reminders before each deadline.
Email alerts Soon
A daily email when something new hits one of your buildings or tracked jobs: violations, tickets, past-due charges, permit changes and upcoming deadlines.
Hands-on help
When you need a person: expediting, a DOB Construction Superintendent, notary services, OATH ticket defense and foreclosure assistance, plus apartment listings on Rentals.
You add the buildings. We watch the agencies.
Everything comes from the City’s own public records. Nothing is scraped from a private portal, and we never need your NYCHA, HPD or DOB login.
Example: the sign-up form with a plan picker.
Example: adding a building by address.
Example: one building’s records from each agency.
Example: the most serious items first, with links to act on them.
Plans for owners and managing agents
Pick a plan by portfolio size. Prices are per building, so you pay only for what you watch. Hands-on help is listed under Add-ons.
- HPD, DOB, OATH, FDNY and DOF records for every building
- Section 8 tracker with 24-hour failure cases and photo evidence
- Up to 10 DOB NOW or BIS job numbers
- Compliance reminders: HPD registration, rent registration, bed bug report and RPIE
- 1 login
- Everything in Stoop
- Up to 50 DOB job numbers
- Up to 3 team logins
- 10% off add-on services (except notary and foreclosure help)
- Lower price per building
- Everything in Block
- No set limit on DOB job numbers
- Monthly portfolio review
- Team logins for your staff
- 15% off add-on services and a dedicated contact
Compare plans
| Plan | Stoop | Block | Borough |
|---|---|---|---|
| Best for | Small owners | Growing portfolios | Managing agents and large portfolios |
| Buildings | 1 to 3 buildings | 4 to 25 buildings | 26+ buildings |
| Price | $50 per building / month | $40 per building / month | Custom starting at $35 per building / month |
| Example | $50 a month for one building, $150 for three | $160 a month for 4 buildings, $1,000 for 25 | Quoted for your portfolio |
| Agencies monitored | HPD violations and complaints, DOB and DOB/ECB violations, OATH tickets (Sanitation, FDNY and others), FDNY vacate orders, DOF past-due charges and the tax lien sale list | Everything in Stoop | Everything in Block |
| Alerts | Daily email check of every building | Daily email check of every building | Daily email check, sent to the right person for each building |
| Section 8 tracker | Open HPD violations and complaints, most serious first, plus 24-hour failure cases with before/after photo evidence and a PDF packet | Everything in Stoop | Everything in Block, set up for all your voucher units |
| DOB job tracking | Up to 10 DOB NOW or BIS job numbers, with permits and expirations | Up to 50 job numbers | No set limit |
| Compliance reminders | HPD registration, rent registration, December bed bug report and RPIE | Everything in Stoop | Everything in Block, plus a monthly portfolio review |
| Users | 1 login | Up to 3 team logins (shared team access is coming soon) | Team logins for your staff (shared team access is coming soon) |
| Add-ons | Not included | 10% off add-on services (except notary and foreclosure help) | 15% off add-on services (except notary and foreclosure help) and a dedicated contact |
Block plans get 10% off add-on services and Borough plans get 15% off (except notary and foreclosure help). See add-ons
Online checkout isn’t available yet. Choose a plan and send the request form (you’ll sign a short client acknowledgment), or create your account first and add your buildings.
Add-ons
Hands-on services, each with a set price, billed separately from any plan. Order them only when you need them.
$125 per DSNY ticket
Ticket defense (OATH hearings)
Hearing package and defense for Sanitation (DSNY) summonses. DOB/ECB, FDNY or DEP tickets: $275 per ticket.
Request Ticket defense (OATH hearings)Details about Ticket defense (OATH hearings)
$250 per notice
Section 8 24-hour failure rapid response
Repair coordination, a before/after photo evidence packet and cure-deadline tracking for one unit.
Request Section 8 24-hour failure rapid responseDetails about Section 8 24-hour failure rapid response
From $150 per filing
Expediting
Violation removal, certificates of correction and permit renewals. Full DOB NOW job filings are quoted.
$2 per act
Notary
Acknowledgment, oath or affirmation (New York’s legal maximum). Up to $25 per remote act, only if our notary is registered as an electronic notary.
Quoted per job
DOB Construction Superintendent
We act as the registered Construction Superintendent on your DOB job. Price depends on scope and length.
Request DOB Construction SuperintendentDetails about DOB Construction Superintendent
$25 per apartment
Rent registration
DHCR annual rent registration, prepared and filed for you. Minimum $150 per building.
$49 per building
Bed bug report
HPD annual bed bug report, prepared and filed for you.
$175 per property
RPIE filing
DOF Real Property Income and Expense statement, prepared and filed for you.
No upfront fee
Foreclosure assistance
Referral to and coordination with a foreclosure specialist.
Request Foreclosure assistanceDetails about Foreclosure assistance
We don’t promise to win every case. Ticket defense and reinstatement outcomes aren’t guaranteed.
- Plan discounts (10% Block, 15% Borough) exclude notary and foreclosure help.
- Agency fees, filing fees and contractor costs are separate.
- These are suggested prices. We confirm the price with you before any work starts.
- Ticket defense and Section 8 rapid response start after you sign our short client acknowledgment.
Get NYCHA and HPD notices sent straight to your managing agent
The safest way to stay on top of voucher units is to have the owner officially name the management company as managing agent. Notices then come to you directly, and no one ever shares a password.
Common questions
Plans, data sources and how we handle your information.
How much does it cost?
See Pricing: plans are priced per building per month, and large portfolios get a custom quote. Hands-on services such as ticket defense, Section 8 failure response, expediting and filings are add-ons billed separately, and we confirm the price before any work starts. Online checkout isn’t available yet, so contact us to start a plan.
Which agencies do you check?
HPD (violations, complaints, registration, bedbug filings), DOB and DOB NOW (violations, complaints, jobs, permits, stop work orders), ECB/OATH hearings and tickets (including Sanitation), FDNY, DOF (property charges, tax lien sale lists, RPIE), 311 service requests and PLUTO building data. One address search covers all of them.
Do I need an account?
You can try the building lookup without one. Saving buildings to your portfolio, tracking DOB job numbers, listing apartments and email alerts (when active) need an account. Create your account.
Will you ask for my NYCHA, HPD or DOB login?
No, never. We don’t collect passwords for NYCHA’s Owner Extranet, HPD’s portals, DOB NOW or any other government account. Have the owner name your company as managing agent instead (see the Section 8 page).
Where does the data come from?
NYC Open Data (HPD Housing Maintenance Code Violations, HPD Complaints and Problems, HPD Registrations, HPD Bedbug Reporting, DOB violations, complaints, safety violations, DOB NOW job filings and permits, BIS jobs and permits, DOB/ECB violations, 311 Service Requests, OATH Hearings Division Case Status, the FDNY Building Vacate List and inspection datasets, DOF Property Charges Balance and Tax Lien Sale Lists, and PLUTO) and NYC Planning Labs GeoSearch for address matching.
How current is it?
As current as the City publishes it. Most datasets refresh daily, so a brand-new item can take a day or two to appear, and DOB NOW and BIS can show a change before the open data does. Always confirm with the agency before acting on a deadline.
Is this a City service?
No. NYC Portfolios Tracker is independent and is not affiliated with the City of New York, NYCHA, HPD, DOB or any City agency.
Get in touch
Questions about plans, a building or one of our services? Send us a message through the request form and we’ll reply by email.